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Knowledge Handover Workshop
In a moment of enthusiasm for good documentation and knowledge management I offered to host a Knowledge Handover Day for the 2012 and 2013 Swancon Committees plus the Con Steering Committee. It was good fun :)
We did four 30 min sessions where the aim was to pass on information about what worked, what didn't and what knowledge needs to be retained and passed on.
Round 1
After the final round we had a group discussion about other concerns / topics people wanted to pursue and agreed to do another workshop in July. This also spawned a possible June workshop on committee relationship management (or whatever we eventually agree on), and a smaller Programmer meeting for Coders and ConProgrammers to talk about software.
As a workshop structure I felt the 30 min sessions seemed to work well - they gave enough time to talk and trade info without exhausting people, and kept people from getting trapped by too high a level of detail. All up it took us 3 hours (30 mins to get settled, 30 min workshop, 15 min debrief, 15 min break, 30 min workshop, 15 min debrief, 45 min discussion of other issues and plans for future workshops.
I've done the minutes, now I need to get all the notes onto the sf wiki and figure out how best to structure that information. This has been a looooooooooooong day :)
We did four 30 min sessions where the aim was to pass on information about what worked, what didn't and what knowledge needs to be retained and passed on.
Round 1
- Program: Good Thing to keep, Good Things to improve, Things to ditch
- Venue: Good Thing to keep,Good Things to improve, Things to ditch
- Suppliers / contacts: Where we got things, what they cost and who we talked to and should keep talking to
- Tools / Technology: That turned out to be useful and should be passed on (Program app for iPhone etc.)
After the final round we had a group discussion about other concerns / topics people wanted to pursue and agreed to do another workshop in July. This also spawned a possible June workshop on committee relationship management (or whatever we eventually agree on), and a smaller Programmer meeting for Coders and ConProgrammers to talk about software.
As a workshop structure I felt the 30 min sessions seemed to work well - they gave enough time to talk and trade info without exhausting people, and kept people from getting trapped by too high a level of detail. All up it took us 3 hours (30 mins to get settled, 30 min workshop, 15 min debrief, 15 min break, 30 min workshop, 15 min debrief, 45 min discussion of other issues and plans for future workshops.
I've done the minutes, now I need to get all the notes onto the sf wiki and figure out how best to structure that information. This has been a looooooooooooong day :)